Estera for Events & Venues
AI Receptionist for Event Venues
Estera responds to every event enquiry in seconds, books site visits, answers complex questions about capacity and catering, and follows up until the deal is closed.
The problem
Venue enquiries take days to answer.
Clients choose someone faster.
Event planners submit enquiries to multiple venues at once. The first to respond with accurate, detailed information wins the site visit, and site visits convert at a high rate. Estera makes you first.
Responds to every enquiry in under 5 seconds
Estera answers every WhatsApp and email form submission with venue information, availability, and a site visit booking, before your competitors have even opened their inbox.
Answers complex capacity and layout questions
Trained on your full venue specifications, room capacities, floor plans, catering options, AV capabilities, Estera answers even the most detailed event planner questions.
Books site visits and show rounds automatically
Estera checks your events team's availability and confirms site visit appointments directly, increasing the number of show rounds without increasing admin.
Qualifies event type, budget, and timeline
Estera collects the key details upfront, event type, guest numbers, preferred dates, budget range, so your team arrives at every site visit fully prepared.
Handles every enquiry type, weddings to corporate
Whether it's a wedding, a corporate conference, or a birthday dinner, Estera responds with venue-appropriate information and routes to the right team member.
Follows up on enquiries that went quiet
Estera Messages sends a carefully timed follow-up to enquiries that didn't convert, reminding them of your venue and prompting a revisit or rebooking.
“Event enquiries used to sit in our inbox for two days. Estera now responds in seconds with accurate capacity and availability information. Our site visit bookings doubled.”
Events director, country house venue
How it works
Live in hours.
Booking site visits by tomorrow.
Estera connects to your venue's WhatsApp and phone line. We train it on your full venue specification and availability, and it's live within 24 hours.
We learn your venue and events offering
We cover your spaces, capacities, catering options, AV capabilities, pricing, and the types of events you specialise in.
Configured and tested
Estera is trained on your full venue profile and availability, connected to your events calendar, and tested across wedding, corporate, and private event scenarios.
Every enquiry converts to a site visit
From the moment Estera goes live, every enquiry gets an instant response. Site visit bookings increase. Conversion improves. Revenue grows.
Estera tools for venues
From first enquiry
to signed contract.
Estera Voice
Estera Voice
Answers every inbound call to your venue, handling enquiries, booking site visits, and ensuring no event planner goes unanswered.
Answers every call instantly, no hold music
Books site visit appointments over the phone
Answers detailed venue and capacity questions
Routes complex requirements to an events coordinator
Works evenings and weekends when planners are searching
Estera Concierge
Estera Concierge
Handles every inbound WhatsApp enquiry, answering venue questions, qualifying the event, and booking site visits without admin involvement.
Responds to venue enquiries in under 5 seconds
Answers capacity, layout, and catering questions
Books site visits and show rounds automatically
Qualifies event type, date, guest numbers, and budget
Routes confirmed site visit bookings to your events team
Comparison
Estera Agents vs.
The Alternatives
Look beyond cost. Hiring a person means months of recruiting, contracts, admin overhead, and the risk they leave at any moment.
| Estera Agents | Staff Member | No solution | |
|---|---|---|---|
| Available 24/7 | Yes | No | No |
| Estimated monthly cost | from €49/month | €1,200–2,000/mo* | Lost customers |
| Weekends & holidays | Included | Extra cost | Missed calls |
| Simultaneous calls | 30+ | 1 at a time | 0 |
| Simultaneous conversations | Unlimited | 1 at a time | 0 |
| WhatsApp confirmations | Automatic | Manual | No |
| Staff turnover risk | Zero | High in hospitality | - |
| Setup time | 3 Minutes | 4–8 weeks recruiting | - |
| Management overhead | None | Daily | - |
| Cancel anytime | Yes | Notice + legal risk | - |
| HR & admin paperwork | None | Contracts, payroll | - |
* Recruiting timelines and costs are based on hospitality industry averages. Staff turnover rate in hospitality averages 70–80% annually. Estera setup time may vary depending on your existing calendar and phone systems. Monthly staff cost includes gross salary plus employer contributions and is based on hospitality industry averages in Romania/Eastern Europe.
FAQ
Questions about Estera
for event venues
Everything you need to know before getting started.
Create your own agent now
3-minute setup. No code, no tech team required.