Estera for Wedding Planners
AI Receptionist for Wedding Planners
Estera responds to every couple inquiry the moment it arrives, books discovery calls, answers questions about availability and packages, and follows up with couples who went quiet, so you never lose a high-value client to a planner who replied first.
The problem
Couples browse for planners in the evening.
The first to respond wins the booking.
Wedding planning is an emotional purchase. When a couple finds your portfolio and reaches out, they are excited and ready to talk. If they do not hear back within the hour, that excitement cools and they move to the next planner on their list. Estera captures that moment every time, regardless of when it happens.
Captures couple inquiries the moment they arrive
When a couple messages your business, Estera responds within seconds with warmth and professionalism, keeping the excitement alive and moving them toward a discovery call.
Books discovery calls automatically
Estera checks your availability and books the discovery call on the spot, so couples go from first message to confirmed appointment without any delay.
Answers questions about availability and packages
Is your date available? What is included in the full planning package? Estera answers these questions accurately based on your information, 24 hours a day.
Follows up with couples who went quiet
When a couple requests information but then stops responding, Estera sends a gentle follow-up message after 24 to 48 hours to bring them back into the conversation.
Shares portfolio links and package details
Estera can send couples your portfolio link, package summaries, and pricing information so they arrive at the discovery call already informed and excited.
Reminds couples about upcoming availability windows
When popular dates are filling up, Estera can proactively message interested couples to create urgency and prompt them to confirm their booking.
“I used to miss inquiries that came in on Saturday evenings. By Monday I would reply and they had already booked someone else. Estera books the discovery call immediately and now I convert far more of those weekend inquiries.”
Wedding planner, Bucharest
How it works
Set up in one session.
Live in 3 minutes.
Estera connects to your WhatsApp Business number and phone. Add your packages, availability, and portfolio link and your AI receptionist starts capturing couple inquiries immediately.
Add your packages, availability, and portfolio
Enter your wedding planning packages, pricing ranges, available dates, and your portfolio link. Estera uses all of this to answer couple inquiries accurately from day one.
Connect WhatsApp and your phone
Link Estera to your WhatsApp Business number and phone in a few clicks. Run a test. The whole setup takes about 3 minutes.
Every inquiry gets an instant response and a booked discovery call
From day one, no couple inquiry goes unanswered. Estera responds, shares your portfolio, and books the discovery call while you are busy planning someone else's wedding.
Estera tools for wedding planners
Every couple inquiry captured and converted.
even when you're at a venue visit.
Estera Voice
Estera Voice
Answers every call for your wedding planning business, captures couple details, answers availability questions, and books discovery calls without you missing a single inquiry.
Answers 100% of calls including evenings and weekends
Captures couple details: wedding date, guest count, vision
Answers availability and package questions
Books discovery calls and initial consultations
Works while you are at venues, tastings, or other weddings
Estera Concierge
Estera Concierge
Handles every WhatsApp inquiry from couples, responds instantly with warmth, answers questions about your availability and packages, and books the discovery call.
Responds to every message in under 5 seconds
Answers questions about dates, packages, and pricing
Books discovery calls and initial consultations
Sends portfolio links and package information
Follows up with couples who went quiet after first contact
Comparison
Estera Agents vs.
The Alternatives
Look beyond cost. Hiring a person means months of recruiting, contracts, admin overhead, and the risk they leave at any moment.
| Estera Agents | Staff Member | No solution | |
|---|---|---|---|
| Available 24/7 | Yes | No | No |
| Estimated monthly cost | from €49/month | €1,200–2,000/mo* | Lost customers |
| Weekends & holidays | Included | Extra cost | Missed calls |
| Simultaneous calls | 30+ | 1 at a time | 0 |
| Simultaneous conversations | Unlimited | 1 at a time | 0 |
| WhatsApp confirmations | Automatic | Manual | No |
| Staff turnover risk | Zero | High in hospitality | - |
| Setup time | 3 Minutes | 4–8 weeks recruiting | - |
| Management overhead | None | Daily | - |
| Cancel anytime | Yes | Notice + legal risk | - |
| HR & admin paperwork | None | Contracts, payroll | - |
* Recruiting timelines and costs are based on hospitality industry averages. Staff turnover rate in hospitality averages 70–80% annually. Estera setup time may vary depending on your existing calendar and phone systems. Monthly staff cost includes gross salary plus employer contributions and is based on hospitality industry averages in Romania/Eastern Europe.
FAQ
Questions about Estera
for wedding planners
Everything you need to know before getting started.
Create your own agent now
3-minute setup. No code, no tech team required.